Report for management on the project

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Project Management and Risk (MMN223835)
Assessment 2 – Practical Assessment
Submission Date: 14th May 2018; 4pm
Clydebank University of Science and Technology (CUST) is a modern university in Glasgow with ambitions to become the best technology university in Scotland. The university was established in 2002 and has established itself as a leading university in the fields of science and technology research. Having attracted established and well-known scientists in the field, CUST is now embarking on the development of a state-of-the-art hi-tech robotics laboratory in the Scottish Enterprise Technology Park just outside of Glasgow in East Kilbride. The laboratory, named the Clyde Centre for Intelligent Systems, will be used solely for R & D and training in the field of robotics. Land has been acquired with generous funding from the Scottish government.
A budget of £1.1 million has been earmarked for the project with £1 million set aside for new state of the art lab equipment and advanced software.
You have been appointed as Project Manager of this project and it is your responsibility to plan the project including costs and resourcing of relevant staff.
Part A:
The first stage of project planning is to develop a high level plan for the following activities, including the estimated time schedule, staff involvement and budget for each main activity.  The budget indicated for each activity includes the staff cost.
The project should start on the 1st May 2018 and handover should take place on the 30th March 2019. The new facility must be operational by 1st April 2019.

Identifier Activity Estimated duration Predecessor Staff responsible Budget
1 Selection of project team 2 weeks   Project Manager  
2 Development of specification 5 weeks 1 Project Manager, Chief Technologist, Finance Manager, Purchase Manager, Laboratory Manager 4000
3 Planning laboratory location 6 weeks 2 Project Manager, Chief Technologist, Finance Manager, Purchase Manager, Laboratory Manager, Architect 10000
4 Layout Design 6 weeks 3 Project Manager, Chief Technologist, Finance Manager, Purchase Manager, Laboratory Manager, Architect 8000
5 Equipment and software procurement (ordering and purchase) 4 weeks 4 Project Manager, Chief Technologist, Finance Manager, Purchase Manager, Laboratory Manager 1,000,000
6 Installation Planning 6 weeks 4 Project Manager, Chief Technologist, Finance Manager, Purchase Manager, Laboratory Manager, Architect 12000
7 Preparing installation site 6 weeks 5 Project Manager, Chief Technologist, Finance Manager, Laboratory Manager 10000
8 Installing new equipment and software 8 weeks 5,7 Project Manager, Chief Technologist, Laboratory Manager 30000
9 Testing equipment and software 4 weeks 8 Project Manager, Chief Technologist, Laboratory Manager 6000
10 Staff training on new equipment and software 8 weeks 8 Project Manager, Chief Technologist, Laboratory Manager 16000
11 Moving to new facility 12 weeks 9 Project Manager, Chief Technologist, Laboratory Manager 30000
12 Project handover milestone 10,11 Project Manager  

 
The following constraints must be included in the Project Plan:

  • The Purchase Manager is on planned annual leave between 13th August to 7th September, so procurement (activity 5) cannot start before 10th
  • There will be a 10 week lag in equipment (with pre-installed software) being ordered in activity 5 (equipment and software procurement) and delivery in activity 8 (installing new equipment and software).

Question 1:

  • Set up the project plan as outlined above including the staff and equipment costs. Save the project as ClydeTech1                                                                                                                 (15 marks)

Question 2:

  • Write a brief report for management on the project, including scheduling, costs and resource information. In the report identify any issues and risks with the project plan and suggest possible ways to deal with these issues.                                                                                                                                                                                                                             (15 marks)

 
Part B:
The project plan in Part A was a very high level plan for the whole project.  You as the Project Manager are now required to produce more detailed plans for each step of the project.
The following are details for staff training (activity 10).   The budget for this part of the project is £16000 and it is estimated to take 8 weeks.   This sub-project involves appointing a training manager as well as 4 members of staff who will act as trainers for the new laboratory facility.    Set this up as a new project to start on 1st Jan 2019.

  Activity Duration Predecessor Staff resources
1 Identify and appoint a Training Manager 0.5 days   Project Manager, Chief Technologist, Laboratory Manager
2 Write specification of training requirements 3 days 1 Project Manager, Chief Technologist, Laboratory Manager, Training Manager
3 Write training manuals      
4      write first draft 5 days 2 Training Manager
5      test material and gain feedback 2 days 4 Project Manager, Training Manager
6      redraft and finalise 5 days 5 Training Manager
7      send to printers milestone 6 Training Manager
8 Set up training area 1 day 6 Project Manager, Training Manager
9 Appoint and train trainers      
10      Advertise posts milestone 6 HR Manager
11      Interview & appoint 4 trainers 2 days 10 HR Manager, Training Manager
12     Train the trainers 2 days 11 Project Manager, HR Manager, Training Manager
13 Set up training programme      
14      Set up booking system 1 day 6 Training Manager
15      Check training materials and laboratory 1 day 6,8 Training Manager
16 Train staff 10 days 7,12, 14,15 Trainers[4], Training Manager

 
Add the following constraints to the project:

  • Once the first draft has been written (activity 4), the training co-ordinator must wait for 2 weeks for the materials to be tested and gain feedback (activity 5).
  • When the posts for trainers has been advertised (activity 10), there is a 2-week time delay before interviews can take place (activity 11), and a further 3 weeks before the trainers can be trained (activity 12).

 
 
The staff costs involved for the project are as follows:

Project manager £300 per day
Chief Technologist £300 per day
Laboratory Manager £240 per day
Training Manager £180 per day
HR Manager £240 per day
Trainers £160 per day

 
Question 3:
Set this up as a new project and save it as ClydeTechTraining 1.
(15 marks)
Question 4:
Write a brief report for management on the training sub-project, including scheduling, costs and resource information.  In the report identify any issues and risks with the project plan and suggest ways to deal with these issues.                                                                                                                                  (15 marks)
 
 
Question 5:
Update the project plan taking into account the issues identified.  Produce a short report justifying that this is the optimal solution possible.  Save the updated project as ClydeTechTraining 2.                                                                                                                                                                                    (25 marks)
 
NOTE:  You may make assumptions regarding the projects, but these must be clearly stated in the reports.
The reports are expected to be brief as they are for management so therefore should be between 500-700 words each.  If you make good use of Microsoft Project’s reporting facility, you will be able to present the relevant information in a succinct and relevant way.
 
Part C
Question 6:
Identify the risks commonly associated with business operations and supply chain projects. Describe the benefits of using software such as @Risk in Project Management (500 words).
(15 Marks)
 
 
 
 
 

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