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Table of Contents
Assignment #3 – Short Business Report (Memo-style)…………………………….2 – 4
Checklist – Assignment #3……………………………………………………………..6
Assignment #3 – Short Business Reports
There is an EXAMPLE of this project in the textbook. Please do not copy it but
simply read it to get an idea of how to approach this assignment.
You will write your report based on one scenario in Business Writing Scenarios:
Application 7-B (p. 167). Carefully read ALL detail in the text prior to starting.
This project requires research. You cannot just ‘make stuff up’ for your work. It
should delve into the ethical dilemma presented and base your
recommendations on research into what other companies have done in similar
situations. Use case studies or ethical materials such as the Ethics Guidelines for
certain companies, to help you decide how to solve this problem.
You should use the COMPANY NAME and write to the PERSON mentioned in the
scenario. You should research into ethics to provide evidence for whatever you
It goes without saying that your work should be original, and you should not look
at the work of others until peer review.
The formatting should be a Memo-style report. Please review what this entails if
you do not remember the formatting from Assignment 1 (Mock Interview Report).
This can be written as an Internal Memorandum.
Pages should be numbered with a running header in the upper right corner of
each page. A reference list, APA style is required.
See this basicsreports.ppt for information and examples to help you with the
setup and formatting and research needed for these types of documents.
Read ALL of Chapter 7 in Business Writing Scenarios, pp. 159 – 217, to see
examples of the sort of report you will be writing.
A few of my particular pet peeves (things you should NOT DO that will cost you
points) in your short reports are:
• use of repetitive language (starting every sentence in your work with I, for
• overuse of ‘very, really, great, always’ – which add nothing to your
• use of hifalutin language or academic language. Business reports and
proposals are written for a specific audience. Address your work to that
audience using an appropriate tone and language.
• Writing as though this is an academic essay. Again, business reports,
analysis, or proposals only. You should follow the instructions and example
• DO NOT DOUBLE SPACE this work.
• DO NOT overlook APA style guidelines and formatting.
Formats I accept for work in this course:
Rich Text Format, PDF, doc, and docx. Nothing else. No pages or zip files
or anything else. Do not submit anything in formats other than ones that
work in Blackboard.
STUDENT NAME: ________________________
ENGLISH 302 – Assignment 3 – A Short Report or Proposal Based on a Scenario
1. Complete Report including all elements that has considered the advice of
your peers and implemented good revision ideas. All elements are:
• Research into the Scenario.
• Memo-style report (Internal Memorandum) including an Introduction,
Explanation of problem or need (solution or recommendation), details of
how solution or recommendation will be implemented and paid for
(including costs), conclusion, reference page.
• APA style running header with title of report and page numbers starting on
• One-inch margins.
• Single-spaced report/proposal.
• APA style double-spaced formatting of reference page. Inclusion of
properly formatted page numbers, sources. (60% of grade)
2. Perfect, clean copy in terms of grammar, punctuation, spelling, diction. There
should be NO spelling or diction errors at all in an “A” packet. Tenses should be
correct and consistent throughout. Parallel form used on all elements. (See
Grammar Girl podcasts (grammargirl.com) for details on Parallel structure for lists:
serial and bulleted). (20% of grade)
3. Consistent Formatting including font, font sizes, the overall “look” of your
assignment. Headings should be consistent in terms of size, font, etc. One-inch
margins, single-spacing, no indent (block format) is required. (See examples.)
(15% of grade)
4. The report or proposal should be professional, clear, and concise it its use of
language (appropriate for a report to a job supervisor or a stakeholder).
Transitions between paragraphs should be smooth, and there should be a “flow”
to the whole document. Copy should be clean and clear and avoid passive
language. (5% of grade)
You must meet ALL these criteria to receive an “A”
Missing/overlooking 2 – 3 of these individual elements/items, constitutes a “B”
More than four missing/overlooked elements/items constitutes a “C”
Checklist – Assignment 3
BE SURE TO READ ALL INSTRUCTIONS. These are the ‘cliff notes’ on this assignment.
You should include: Check off when Completed
• Your business report should be based upon research (3 sources
minimum), formatted as an internal memo, include page
numbers and a running header (title of report page number) in
the upper right corner, and an APA style reference list of your
sources. Please cite all sourced material in the text itself, as well.
(Length: Approximately 1000 – 1250 words. Avoid jargon &
repetitive language.] USE THE ASSIGNED SCENARIO unless you
want to fail this project.
• Be sure to include all elements mentioned in the instructions in
the textbook. Headings and subheadings as needed.
• All documents for this course are single-spaced. This means NO
SPACING in Word (see the pull-down menu under Styles). All
documents should have one-inch margins. See the examples
and match them!
• Your report should be visually attractive, free of typos and free of
passive voice. [See information on writing in ACTIVE VOICE in
Launch Pad Solo for Professional Writing if you need help with
• If you include visuals, make sure they are cited/sourced and
appropriate for the type of report you’ve written.
• Remember your audience! Business documents always consider
their audience. (In this case, address the CEO, as mentioned in
the instructions in the textbook.)
• The tone/language/approach in this document should be casual
• Participate in Peer Review. Upload your draft to the FILE
EXCHANGE of your peer review group. Review. When finished
upload the review you wrote to the FILE EXCHANGE AND to me
via the turn in link in the course menu.
• Then, proofread your work one last time before turning it in.
Reading it aloud is the best way to do this.